Overcoming distractions and interruptions
Interruptions and distractions impose heavily on our ability to organize work schedules. Not only is there the actual time lost through the interruption but, more importantly, the effort of getting back to the original task and re-focusing attention. The extent to which we are distracted from our work has become much more acute in recent years as a result of technological advances.
We live and work in a world where we are constantly connected, often simultaneously, to multiple vehicles-e-mail, web, mobile phone calls, texts and instant messages- not to mention our face-to-face interactions with people and the impact of old-fashioned landline telecommunication.
Of course, not all distractions and interruptions are technological in nature. Some are social, often by peopple who are themselves engaged in procrastination over tasks they want to escape.
YOU may be also the source of your distraction: is very easy to convince yourself that you just have to make a phone call, get a coffee or check your favourite blog, and you will be back on track in a few minutes. Once the pattern of work is disrupted, you find other pressing chores and the minutes stretch to an hour or more, after which time it is much harder to pick up the threads.
WHAT IS IT TO BE DONE?
We will explore the source of your distractions and different ways to overcome them, on Tuesday evening – 28th October. If you want to be more productive, to get more things done and to increase your willpower, then you can register to this workshop and share your discoveries with us: “FOCUS- how to manage work DISTRACTIONS”
But before the workshop, I’d like to share with you some simple techniques that you can try in the meantime and tell me how it works for you.
1. Batch similar tasks together.
For example, sending messages, making phone calls, all can be grouped together. You will handle them more effectively and save significant amounts of time that may currently be spent re-focusing after each interruption.
2. Return phone calls at times when people are unlikely to be keen to enter lengthy conversations – just before luch, at the end of the day when they want to get home. Alternatively, set timed calls when agreeing to phone back – “I’ve got 5 minutes ti spare between appointments at 4 o’clock. Can I phone you then?”
3. Give through briefings when passing on tasks to others, so that they have less need to come back to you with follow-up questions.
4. Clarify instructions and other weaknesses in procedures that can lead to repeated queries.
5. Set regular times each day when you will deal with those tasks that require uninterrupted concentration and will be unavailable for meetings, calls and other interruptions. Stick to it and the other will come to respect your interruption-free zone.
6. Take breaks at predetermined times.
7. Cluttered workplace is a potent source of visual distraction.
8. Free yourself from the belief that you have to be constantly connected if you want to work effectively.
I invite you to try them all and share with me your feedback. Which technique did you find useful?
I wish you a productive week!
Elite Vision Coaching
Keep exploring ~ Make connections ~ Share your discoveries